Kongressi

Turn your course into Kongressi!

Training event organizers

Kongressi has multifunctional reporting tools

Kongressi for training event organizers

Kongressi takes into account the needs of various training providers. The software is ideal for managing individual training events as well as wider training paths. Kongressi supports parallel programs, so trainings can include the desired number of lecture series and lectures.

Kongressi is a versatile registration system, where forms are easy to customize to fit your own needs. Enrolling for trainings is very straightforward, and the detailed personal and attendance information can be used for communication and reporting. Kongressi provides a common environment for participants and lecturers to seamless data transfer. Time is saved when many functions can be automated.

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Features

Popular features for educational events organizers

Take advantage of these Kongressi features when organizing trainings

Participant portal

Allow participants to edit their own information.

In the portal participants can edit their own information, cancel their participation, see the trainings they have done and print the certificates. The course materials can also be found from the portal. The participant receives a personal link to the portal and logs in to portal with a password.

Lecturer portal

Share responsibilities with the lecturers.

Lecturers can modify the content of their own lectures in the Portal and influence the program of the event. Through Portal the lecturers are also able to share materials to the participants. In lecturer portal you can collect information for reward payments in a secure way.

Feedback

Do you want feedback of your event?

Send personalized questionnaires to the participants. You can manage the questions shown in the form according to participation information or role, so that only relevant questions are presented to the recipient. Kongressi collects the answers and creates a PDF report.

Certificates

Send certificates to the participants.

Create templates in Kongressi with your own look, and send certificates according to performance, individually or in bulk. Sending can also be connected to the feedback, so the certificates are sent automatically when participants have answered the questions.

Education calendar

Introduce all your trainings in the same calendar.

Reach your target audience better by publishing your events in Kongressi education calendar. In the calendar potential participants can get to know the course offerings and register in trainings. Partners can also propose events, and the approved events will be published in the education calendar.

Billing

Charge the participation fees smoothly.

Billing participation fees and products is made easy in Kongressi. The entry fee can be paid upon enrollment as an online payment. Invoices can also be sent by paper, e-mail or e-invoice. Payments are automatically registered in Kongressi and refunds are possible.

Onsite

Register the attendants information.

Collect your event presence information with Onsite. Event tickets are sent or printed to participants. Registration is quick when access rights can be easily checked with a personal QR or barcode. The reports of event arrivals and no-shows are available from Kongressi.

Abstracts

Receive abstracts for evaluation.

You can collect abstracts and program suggestions in Kongressi with an easy-to-use, customizable form. The abstracts can be shared for evaluation, and the accepted abstracts are updated to the event program. In Kongressi the communicating with abstract writers and reviewers is easy.

The Kongressi solution

What else Kongressi includes?

Kongressi is multifunctional solution, that gives you the keys to smooth event organizing.
Easy-to-use tools simplify your workload and automate routines, so you can focus on the essentials. Kongressi includes services for each step of organizing your event, such as marketing, enrollment, communication and reporting. You can customize Kongressi to your own needs by selecting additional features.

Basic features of Kongressi:
Event management

Creating a new event or training is easy with a simple form. Your event can be an individual or part of a larger entity. Manage the booking situation by setting a participant quota and waiting lists, and overbookings will not surprise you. Read more
Customer management (CRM)

Maintaining your customer register is easy, when contact information, attendance and customer history will automatically accumulate to the same customer card. You can set different roles and customer types, such as participant or lecturer. Read more
Registration form

Create and publish stylish sign-up or registration pages for your event easily in different languages.With the online registration form you can ask questions flexibly and in the desired order. If necessary, you can create multiple forms for different uses. Read more
Communication

Reach potential customers and event participants with an agile marketing and communication tool. Collect marketing information and manage marketing licenses. Send invitations, course materials and newsletters to selected recipients from the Post office. Read more
Reports

Create high-quality, real-time reports of your events. You have plenty of standard reports available and you can create more from the Post office. Read more
Optional advanced features:
Event calendar

Publish all your events in the same calendar and get more attendees for events. Participants can search interesting events in the calendar, browse options and register for the selected events. Read more
Event app

Gather the most essential information of the event! In the mobile-friendly Kongressi event application program information is easily available and participants can be reached quickly with notifications. Read more
Event portal

Support active communication and reach the attendees during your event. The event portal shows up-to-date information about your event. The message stream gives your participants the opportunity to communicate with other visitors of the event. Read more
Participant portal

Reduce your work with self-service forms. In the personal portal participants can edit their own information, cancel their participation or print their ticket to the event. Read more
Lecturer portal

The lecturer can maintain the lectures content and share materials to participants. The lecturers report their personal information for reward payments on their own portal. Read more
Onsite registration

Avoid queues at the entrances. Send entry tickets to the participants beforehand or print them at the venue. The entrance passes smoothly, when the participants will be read into the event by QR-code or barcodes. Read more
Abstract management

Collect abstracts and program suggestions with form and share them for evaluation. The evaluator has own portal, where he can fill in assessment forms and distribute abstract to other reviewers. The abstract information updates automatically to event program. Read more
Questionnaires

Request feedback about your event with personalized queries. You can select the questions displayed on the feedback form according to the recipient's participations or role. Get the results in real-time reports. Read more
Certificates

Send certificates to event or course participants with your own style. You can send certificates one by one, in mass or automatically after answering to the questionnaire. Read more
Membership register

Save time and effort by handling the whole member management in one service. Our multifunctional membership register has been developed in cooperation with alliances and clubs. The service includes i.e. complete membership information, communication tools, billing and option to self-service portal. Read more
Billing and online payments

Are you organizing paid events or selling other products? Create the products you want, price them flexibly, and invoice the orders. We offer plenty of options for both traditional invoicing and online payments. Incoming payments are automatically registered and compensations are easy to make. Read more
Accommodation management

Make participation in your event easy and provide the possibility for hotel reservations upon registration. You are free to add different accommodation options and can follow the booking situation in real time. Read more
Web shop

Sell your products and services easily! In Kongressi web shop the products are showcased impressively and shopping is easy. Read more
Integrations

Connect your event seamlessly to the systems you use. Kongressi includes ready-made solutions and interfaces for example to identity management, CRM systems and financial management software. Read more

Testimonials

It is unique that a system developer offers such support and guidance. The numbers of staff trainings and participants have gone up thanks to easy registration and enhanced visibility in the RSS-feed.

- Anne Kauppinen, UEF

Want to know Kongressi better?

Ask for a personal presentation, more information about the service or contact our sales team.

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Data Prism Ltd
Kauppakatu 20
70100 Kuopio
FINLAND
Tel. +358 (0)207 649 440
sales (at) dataprisma.fi